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How to choose the right technology for hybrid working environments


 min read

August 2022

Choose your technology wisely

A recent UK report released by the Centre for Policy Studies states that the number of daily commuters during peak times is at just 15% of the total number of pre-pandemic commuters, suggesting that many of us in the UK continue to take advantage of working remotely, benefiting from shorter travel time to and from the office and (in some cases) an improved work/life balance.

The office has changed from where you go to do work to somewhere where you can meet up with colleagues and collaborate, whether it's on projects or just enjoy the experience of a face to face meeting. This shift change has led many organisations to re-evaluate their office spaces and invest in technology solutions to help connect teams effectively, whether they are in the office together or collaborating remotely.

Choosing the right technology for hybrid working can be daunting, so here are our top tips to help you create environments that enable your teams to thrive, regardless of where they choose to work.

1. Do your research 

Before choosing which technology solutions are right for your business, the first thing you need to assess is what hybrid means within your company. Is it enabling teams to work from home on certain days of the week, or is there a more fluid approach, allowing people to come into the office whenever they want or need to? 

2. Conduct a space &  technology audit 

Once you have established how and when people will use the office, you can work on your technology needs. Will your teams need more meeting spaces for conferencing and collaboration? What does your existing meeting room estate look like, and is it enough? Are there spaces like traditional executive board rooms that need to be transformed to accommodate increased video meetings? Do you have spaces that are video-enabled for quick, huddle type meetings?

When you understand how people will need to interact and assess your existing infrastructure, you can move on to the exciting part, choosing the right technology for your workspaces.

3. Design your workspaces based on needs 

Armed with your audit and research, you should be able to start thinking about the types of workspaces your teams will need. If people will all come into the office together on specific days, you might need more ad-hoc spaces designed for in-person collaboration; however, if your hybrid approach is more fluid, you may want to consider smaller zones intended for video conferencing like phone booths. You might be limited on space and implement a flexible solution that enables a multi-purpose approach where technology can be shared across different spaces. 

Another consideration should be what people will be doing in their meetings. Are most of your meetings virtual, requiring you to invest in high quality, conference grade cameras and audio to ensure every face is seen and voice is heard clearly? Do your teams want to collaborate on projects together and therefore need interactive displays as part of their workspace to enable annotation?

We hope you have found our tips helpful when considering your hybrid workspaces. Urben creates solutions designed for the hybrid workforce. Our innovative design approach delivers an all-in-one workspace solution that is expertly engineered to bring high-end video and audio into every space. For more information around how Urben can help you transform your work spaces, click here.